ILR Show Division
GOVERNING BOARD Minutes
January 22, 2009
Meeting called order:
8:03pm EST
Roll Call:
Mary Jo Miller, Kristy Brown, Mark Smith, Fran Soukup, Beth
Myers, Pam Jensen, Kathi McKinney, Father Ryan, Justin Timm,
John McDougal, Jan Wassink, Tami Lash, Karen Baum. Each member
of the governing committee gave a brief introduction and
history.
Registry overview:
Jan discussed the operations of the ILR office and the office
capabilities to handle the added work involved with the
development of the ILR Show Division (ILR-SD). Jan described the
functions available with ShowManager and the additional
programming that may be developed if needed to meet the needs of
the ILR-SD. Jan also gave a review of the change of direction
the ILR has taken over the past five years, moving from
accumulating moneys in savings and certificates of deposit to
using these moneys for developing member services, computer
programming to improve efficiency of registry operations and web
site development.
Governing committee procedures:
Mark reviewed the process involved in the meetings of the
governing board; committee reports will be given read and
committee requests reviewed and discussed by the governing
board. After all reports are given and discussed, the committee
chairs will ask for approval of proposal(s) by the ILR Board of
Directors. The ILR board will have the option to accept the
proposals or return items to committee for review and
redirection.
Committee Reports:
Full committee minutes will be posted on the ILR-SD section of
the ILR website,
www.lamaregistry.com.
1.
Fiber Committee
– presented by Fran Soukup. The fiber committee’s basic
premise was to promote the use of fiber. They stressed the
importance of the need to educate owners, judges and the
general public about the uses of fiber. This committee also
stressed the importance of using industry standards for
fleece use – density, weight, production, etc. The
committee also gave proposed names for classes for both
shorn and “Fleece on the Llama” classes
a.
Classic, double coat, silky with crimp, silky without crimp,
suri
b.
Ages: 6-12mth, 13-24mth, 25-48mth, 49mth and older.
The proposed classes
for finished llama fleece products proposed were:
a.
Hand spun
b.
Hand knit
c.
Hand crochet
d.
Locker hooking
e.
Woven
f.
Machine knit
g.
Felted
h.
Optional classes to develop:
a.
Miscellaneous specialty items
b.
“authentic llama items”
– ie/ tassels, pack blankets
c.
Dyed items
2.
Finance Committee – presented by Father Ryan. Father
Ryan discussed fund accounting systems as it would apply to
the ILR-SD and Jan clarified the accounting basis and
calendar year used by the ILR. The finance committee is
preparing budgets for the ILR-SD and each committee and
discussed how committees could request funds for use in
development. A draft of a letter to be posted on the ILR
website,
www.lamaregistry.com
and used as an ILR e-Bulletin was presented and editing
suggestions made. A final draft will be sent to the ILR
board for approval.
3.
Judges Committee
– presented by John McDougal. John reviewed the process
proposed for 2009 judge approval. Judges that have applied
for ILR-SD certification have given their level of
certification and any areas of experience/specialty.
Apprentice judges would need to complete their certification
in their respective ILR BOD approved Camelid show
organization before being considered for ILR-SD
certification. A judges training protocol and judging
contracts are in development. There was discussion among the
governing board concerning early shows that may have already
hired a judge before the ILR-SD list is approved. At the
suggestion of the governing board, the following exemption
was made for shows occurring before March 31, 2009:
a.
The ILR-SD and its governing board would grant a one-show waiver
for non-ILR certified judges that were hired before the judges
list is approved and the show is held before March 31, 2009.
Non-approved judges must provide a letter of reference from an
ILR-SD approved judge to be considered for the one-show
exemption. The show management will also be required to print a
disclaimer on their entry forms, web site or other information
regarding the show stating: “The judge hired for this ILR Show
Division sanctioned show is hired on a one-show special
exemption from the ILR Show Division and is not an ILR Show
Division approved judge. The ILR Show Division, its governing
board or committees cannot be held liable or responsible for the
service provided by this judge.” It is the responsibility of
show management to be sure all exhibitors are made aware of this
disclaimer prior to exhibiting their animal(s).
4.
Halter Committee
– presented by Justin Timm. Justin presented the committee
suggestion to follow the entry structure used by other
livestock species to have owners enter their animals in one
of two age division – 5-25mths and 25mths and older. Show
management would then be able to use ShowManager to generate
a list of entries sorted by age, and then show management
would make designations at the show grouping animals into
classes based on animal age keeping a maximum of three
months age difference in class and a maximum class size of
15. After much discussion it was decided that this format
may not be appropriate for llama shows and puts too much
work on show management. It will be sent back to committee
for restructuring. Proposed fiber divisions were Classic,
Moderate (light/medium), Silky, Suri and Wooly with 20% of
the scoring be based on limited fiber quality traits for
Silky, Suri and Wooly. Much discussion followed – it was
suggested that fiber quality not be used as a criterion for
placing, but could be used at judges discretion for
distinguishing between similar animals. The names and
descriptions of fiber divisions will be sent back to
committee.
5.
Performance Committee
– presented by Tami Lash. Suggested class names and
descriptions for the 2009 show season were as follows:
a.
Companion PR – evaluate the relationship between llama/alpaca
and handler performing the required tasks, as simulated with
public interaction.
b.
Freestyle Obstacle – Evaluate the performance of the
llama/alpaca as they negotiate certain obstacles throughout a
set course.
c.
Trail Pack – evaluate the performance of the llama/alpaca as
they negotiate a course which simulates what they would
encounter on a trail. Does not have to be a set course or held
inside a show ring environment.
The committee also discussed developing levels of achievement
based on the completion of specified tasks on each course.
6.
Youth Committee – presented by Beth Myers. The
committee discussed allowing youth to show in both youth and
open divisions using the same llama be left to the
discretion of the show management for 2009. They also
suggested the use of the same llama by multiple youth be
left to the discretions of show management for 2009. It is
proposed that the age of a youth as of January 1 of the show
year be used as the “official” age of that youth for the
entire show season. Suggested age divisions for Youth were
adapted from the halter committee suggestions and are as
follows for 2009:
a.
Junior – age 8-11 as of January 1st.
b.
Intermediate – age 12-18 as of January 1st and having
three years or less show experience
c.
Advanced-age 12-18 as of January 1st and having four
or more years show experience.
The committee agreed with the halter committee suggestion to use
accumulated points to define Intermediate and Advanced in 2010
and beyond. The committee also requested that Showmanship and
Performance both use these age divisions for consistency of
youth classes and requested that the Youth committee have input
and a single vote on decisions made that would involve youth
rules. The committee also requested that for rule changes made
after the “working rules for 2009” are approved, these new rules
be voted on and approved, but only implement at the beginning of
the next year. This would be done to avoid changes and confusion
during the current show season.
7.
Rules Committee
– presented by Pam Jensen. The committee proposes the use of
the ILR-UAP point system. The rules committee rules will be
based on what “can” be done, rather that what is not
allowed. The committee suggest points from other show
associations be grandfathered into a “combined show
association” award to give animals’ credit for prior
achievements. Subcommittees have been assigned to develop
rules to enter halter classes, review rules of other animal
show associations, develop a Grand Prix Tour of shows and
develop a National Event that is moved around the country.
There was much discussion regarding the development of a
protest and grievance procedure and this was sent back to
committee.
Approval of Committee Proposals:
1.
Fleece Committee
– Motion made by Mary Jo Miller to approve the
suggested classes for shorn fleece, fleece on the animal
and finished products as described in committee report.
2nd Kathi McKinney. Unanimous approval
2.
Finance Committee
– no proposals at this time. Committee will reconvene
for continued discussion.
3.
Judges Committee
– Motion made by Karen Baum to approve 2009
criterion for approval of judges as described in
committee report. 2nd Kristy Brown.
Unanimous approval.
4.
Halter Committee
– no proposals at this time. Committee will reconvene
for continued discussion.
5.
Performance Committee
– Motion by Mary Jo Miller to approve division
names and descriptions as described in committee
report. 2nd Kathi McKinney. Unanimous
approval.
6.
Youth Committee
– Motion made by Karen Baum to accept committee
suggestion that youth entering youth and open divisions
and multiple youth using the same animal be left to the
discretion of show management for 2009. 2nd
Kathi McKinney. Unanimous approval. Motion made
by Kristy Brown to accept youth age as of January 1 of
the show year to be the official age of the youth for
the year. 2nd Mary Jo Miller. Unanimous
approval. Motion made by Karen Baum to accept
proposed youth age divisions for 2009 as described in
committee report. 2nd Mary Jo Miller.
Unanimous approval. Motion made by Kathi McKinney
regarding rule changes as described in the committee
report. 2nd Karen Baum. Unanimous approval.
7.
Rules Committee
– no proposals at this time. Committee will reconvene
for continued discussion.
Committee communications:
The governing board discussed costs for the conference calls and
discussed alternatives including SKYPE for computer based
conference calls versus call in centers. It was recommended that
committees use emails between committee members as much as
possible, and save conference calls for only matters
necessitating their use.
Face to Face ILR-SD Meeting:
The concept of a Face to Face meeting for ILR-SD members and
governing board was discussed. Father Ryan gave time available
to use the monastery meeting facilities and the idea of meeting
at Celebrity was also presented. Committee chairs will take this
idea back to committee to discuss locations and possible dates.
This would be an open forum for any ILR-SD member to attend.
The next meeting of the ILR-SD
Governing Board will be
Wednesday February 18, 2009,
at 8pm EST.
Meeting adjourned:
11:37 EST
Respectfully submitted,
Kristy Brown, ILR Secretary