Meeting
called to order:
7:09 pm EDT
Present:
Chair Mark Smith, Kathi McKinney, Mary Jo Miller, Jan Wassink,
John McDougall, Fran Soukup, Beth
Myers, Father Ryan, Pam Jensen, Tami Lash and Karen Baum.
Not
present:
Kristy Brown due to sickness; Justin Timm.
MOTION: It was moved by John and seconded by Kathi to
approve the minutes from
February
18, 2009 Governing Board meeting. Unanimous approval.
A.
Additional Agenda Item(s)
1. How to Become a Committee
Member Discussion
a. Can nominate themselves or
someone else.
b. Must be a member of the
ILR-SD.
c. Can put names in whichever
committees a person is interested in.
d. Will be an election by the
ILR-SD membership.
e. The ILR BOD will discuss
further and will notify the membership of the specifics through
an e-Bulletin and posting the information on the ILR web site.
2. Sub-committees
a. Those
who volunteered for committees but are presently not on a
committee can be considered for sub-committees.
b.
Mary Jo will
send a list to John of those who volunteered for committees who
are presently not seated on a committee.
B. Points for
Open and ALSA Shows
1. Points are
awarded for shows judged by ILR approved judges.
2. ILR BOD will
officially make the decision regarding points for non-ILR
Sanctioned shows on their call March 19, 2009.
C. Committee
Reports as prepared by each Committee
1. Performance
Committee (PC) – Tami Lash
a. Course designs
and photos of dos and don’ts will be placed on the ILR web site
as provided by the Performance Committee.
b. Mission
Statement
1) To explore the
spectrum of relationship that can be achieved between human and
llama by providing a fun, exciting and challenging forum of
trials and activities that highlight and promote the versatility
and intelligence of llamas and alpacas, and which encourages and
rewards participation, camaraderie and achievement for humans
and lamas of all ages.
c. Responsibilities
1) To establish
rules, guidelines and classes for the performance division of
ILR; develop an awards system; provide educational materials to
the exhibitors and judges and coordinate with the youth, rules,
and judges committee for consistency.
d. Budget
1) For the
development of instruction materials as they are needed for
judges and members, a beginning range of $200 is being requested
by the performance committee to add in.
e. Performance
Rules
1) In the event
that Show Management does allow youth to show the same animal in
the open classes, the PC requests at those shows that the Open,
Advanced and Novice classes be run first, before any of the
Youth Classes.
f.. Trail/Pack
Tasks
1) We would like
the additional verbiage to be added: "Exhibitor discretion to
add weight to packs for animals 36 months and older. In that
event the weight should not exceed 40 lbs for full grown llamas,
and 10 pounds for mini llamas and alpacas."
g. Awarding of the
Performance Champions
1) Performance
Champions can be offered at ILR shows for:
a) Open/Advanced
b) Novice
2) The top three
Performance scores will be tabulated for the Performance
Champions.
a) For instance, if
a show offers pleasure driving, obstacle driving, along with
freestyle OB, Companion PR, and Trail/Pack, all animals are
equally eligible for the Performance Champion, and the top 3
placements (or scores) given per animal will be the classes used
in tabulation of Performance Champion.
h. Showmanship
Concerns
1) Various
perspectives were discussed.
MOTION:
It was moved by Father Ryan and seconded by Tami to accept the
Performance Committee information a – g above as presented by
Tami. Unanimous approval.
MOTION:
It was moved by Father Ryan and seconded by Pam to table the
showmanship discussion (h) above to another meeting when the
halter and performance committees were represented. Unanimous
approval.
2.
Halter Committee (HC) – Justin Timm
a. No
items submitted
3.
Judges Committee (JC) – John McDougall
a. Judge Approval
Recommendations
1) Debbie Ullrich
was interviewed by Fran Soukup, Chair
Fleece Committee, and also completed a fleece judging
apprenticeship at the Virginia Classic under ILR approved Fleece
Judge Mary Jo Miller. Recommending approval.
2) Ray Howard –
halter and performance judge. Recommending approval.
MOTION:
It was moved by Tami and seconded by Father Ryan to accept the
Judges Committee’s recommendation for Debbie Ullrich to be
accepted as a Fleece Judge and Ray Howard as a Halter and
Performance Judge. Unanimous approval.
b. Mission
Statement – Approved on March 9, 2009
The mission of the Judges Committee shall be to be
representative and advocate for the ILR-SD judging community
with the ILR-SD Governing Board, and the ILR-SD membership.
Responsibilities
shall include:
1) Continuous
monitoring of the ethical conduct of ILR judges.
2) Monitoring (and
taking corrective action when necessary) the professional
performance of ILR-SD Judges.
3) Establishing and
communicating judging criteria for all ILR-SD approved classes.
4) Recommend
approval of ILR-SD judges to the ILR-SD Governing Board and to
the ILR Board of Directors.
5) Provide training
and training materials as necessary to facilitate the approval
and/or re-approval of ILR-SD judges.
6) Promoting
honesty and integrity for all ILR judges.
7) Cooperate with
all other ILR-SD committees to ensure consistency within the
Show Division and to be certain that the organization operates
smoothly.
c. Standing Rules
and Ethical Guidelines for ILR-SD Judges – Approved on March 9,
2009
1) Judges must
realize that they represent the ILR Show Division and that their
actions, honesty and demeanor should be reflective of that, at
all times.
2) All ILR-SD
judges and apprentices must pay their annual ILR-SD dues by
January 1 of each year, and prior to judging any sanctioned
shows or attending training clinics. No judge or apprentice will
have their name included on the judges list until dues are paid.
3) Judges are
required to be knowledgeable of all ILR-SD rules and judge by
the guidelines and parameters set by the ILR-SD Governing Board.
4) A brief greeting
between a judge and acquaintances is acceptable during a show.
However, a judge should exhibit the highest ethical standards
and integrity while performing their judging duties. Judges
should always be aware that the perceptions of their actions
will be scrutinized while at a show.
MOTION:
It was moved by Tami and seconded by Fran to accept the Mission
Statement, Responsibilities, and Standing Rules and Ethical
Guidelines as presented by John. Unanimous approval.
4.
Fleece Committee (FC) – Fran Soukup
a.
Group Fleece Class Rules
1) TABLED for further
discussion by the Fleece Committee.
b. Items Passed by
the Fiber Committee – documents previously sent to the GB for
review
1) Mission
Statement and Responsibilities
2) Fleece Products
Rules
3) Fleece Products
Entry Tag
4) Fleece Products
Scorecards
– It was noted the scorecards worked well at the Virginia
Classic.
a) Handspun Yarn
b) Knit/Crochet
Item
c) Woven Item
d) Felted Item
e) Locker Hooked
Item
MOTION:
It was moved by John and seconded by Pam to accept the Fleece
Committee Recommendations b. above as presented by Fran.
Unanimous approval.
c. Alpaca Fleece
Judging
1) We only have one
certified alpaca fleece judge so the Fleece Committee suggests
the alpaca fleece rules will be put on the back burner for now.
We will put our energy into education for the public, exhibitors
and judges.
d. Fleece Judging
Clinics
1) A number of
locations have been offered for clinics.
2) More planning is
needed before proceeding: need to identify who is available for
instructors and assistants, obtain approval for the clinic,
determine numbers to break even, etc. It was noted the ILR-SD
has members experienced in instructing.
3) Should be
offered to halter judges as well.
4) The Judges
Committee has a sub-committee also starting to work on clinics.
5.
Youth Committee (YC) – Beth Myers
a. Youth may share
an animal in youth classes at the discretion of show management,
however, the number of youth sharing one animal in youth classes
will be limited to two (2), in order to prevent undue stress to
the animal. Youth may show same animal in both youth and open
performance at show management discretion. This will apply only
if that animal is not shared with another youth. In
showmanship, llamas/alpacas will not be shared by youth in the
same age group since the youth would be in the ring at the same
time.
b. It is suggested
that if youth are permitted by show management to show in open
performance, that the open class is run prior to the
corresponding youth class.
c. Age requirement
for Jr. Youth will be 7 through 11 years. The age division in
which the youth will show will be determined by their age on
January 1st of that year, however, if a youth reaches the age of
7 any time during the year, they will be eligible to show as of
their birth date.
d. The Jr age group
should not be combined with intermediate Novice and senior
Advance at any time. If show management feels there are not
significant numbers to warrant three age divisions, then the
youth may be split into two groups instead of three by combining
intermediate novice and senior advanced leaving Juniors as a
separate class.
e. Youth
dress/attire for Youth Showmanship: There are no strict dress
code requirements with one exception. Full Shoes/boots required,
no open toes or open heels. Appropriate attire is requested.
Such attire should be modest, professional and safe. Examples of
appropriate attire could be slacks, trousers, neat jeans or
skirts and tops with sleeves.
f. Youth
dress/attire for Performance: Full shoes/boots required, no open
toes or open heels. Appropriate to class attire is suggested.
g. RE-AFFIRMATION:
The Youth Champion award will be determined by the best combined
score from 3 classes. Freestyle Obstacle and Companion PR will
be required classes. The third class may be either Showmanship
or Trail Pack. If the youth participates in all four classes,
the scores from the Freestyle Obstacle and Companion PR will
always be used, and the third class score will be the higher
score from either Showmanship or Trail Pack class. In the case
of a tie, the Freestyle Obstacle class score will be the
tiebreaker. The second tiebreaking score, if needed, will be the
Companion PR class.
h. There will be no
mandatory obstacles in youth classes. Jr classes will have 8
tasks, Intermediate novice and Senior Advanced, 10 tasks.
i. Due to safety
concerns, the Youth committee proposes the following for youth
classes: Intact males 18 months and older are restricted from
being shown in the Jr. Youth division classes.
j. Due to safety
concerns, the use of live animals and animal skins are
restricted from use in any Youth classes.
k. Youth Division
Mission Statement
1) To provide
beneficial services and opportunities for youth that enhance and
encourage llama ownership and participation.
2) To develop
diverse educational programs, material and curriculum that will
position the ILR Youth Division as a leading resource
organization in the camelid industry.
3) To provide
guidance and a safe and enjoyable environment for a positive
camelid experience now and in the future.
4) To generate
growth of ILR Youth membership via the marketing, promotion,
advertising and publicity of the llama industry.
5) A suggestion was
made to request a youth section or page on the ILR website.
Prior to formal request, ideas for subject matter, space needed,
maintaining updates, etc. will be proposed and tweaked.
DISCUSSION
followed pertaining to youth showing intact males and animal
skins in Youth Performance classes.
MOTION:
It was moved by John and seconded by Father Ryan to accept the
Youth report as presented by Beth. Approved – 8; Opposed – 2.
l. Tabulation
Sheet Approval which was e-mailed to GB before the meeting
1) Several minor
revisions were discussed. The revisions will be made and the
form will be sent to the GB again for review. Comments will be
forwarded to Beth.
2) After the
revisions are made, the committee has GB authorization to use
the form, if needed, before final approval.
3) UAP Scoring –
Jan will send Beth the UAP scoring table.
6. Finance
Committee (FC) – Father Ryan
a.
Members
– 235 Annual; 13 Life; 25 Youth
b.
ILR-SD Budget Recommendations for approval as presented by
e-mail to the GB
MOTION:
It was moved by Pam and seconded by Fran to accept the Finance
Committee’s ILR-SD Budget as presented by Father Ryan. Unanimous
approval. Father Ryan abstained.
c.
Donations
1) It
was suggested we put a link for the ILR-SD Fundraiser page in a
prominent place on the ILR web site. Jan will take care of it.
2)
Discussion determined using Pay Pal was not a viable alternative
in relation to the logistics of getting such an account set up.
It was decided to have check and credit card options available
for donations through the ILR web site shopping cart.
d.
Contingency / Emergency Fund Proposal
1) A maximum of $1,000 in the fund.
2)
Requests are to be brought to the Finance Committee Chair.
3) FC
Chair discusses the requests with the ILR BOD Treasurer.
4) If
the ILR BOD Treasurer is not available, the ILR BOD President is
contacted.
5) ILR
Registrar is given authorization to distribute designated
Emergency funds as approved and authorized by the ILR-SD
Chairman and the ILR BOD Treasurer (in the absence of the
ILR BOD Treasurer, the ILR-BOD President. Emergency Fund
requires two authorizations for disbursement.
6)
The appropriate committee is charged for the expenditure.
MOTION:
It was moved by Pam and seconded by Fran to accept the
Contingency / Emergency Fund as discussed 1) – 6) above.
Unanimous approval. Father Ryan abstained.
e. Online Auction
Status
1) A sort of ILR
e-Bay
2) Barb Baker is
heading up the auction.
3) On hold for a
short time to get things set up.
4) Shooting for an
April 1st date to go live.
5) Will keep going
online for an indefinite period of time.
6) Each item will
have a time limit. The site will possibly be set up so when one
item goes off another will go up.
7) Any kind of
donation in good taste is acceptable – does not have to be llama
related items.
8) The more money
we can raise here means it’s less we need to raise elsewhere.
f. Virginia
Classic comments regarding the ILR-SD at the Virginia Classic as
presented by Father Ryan
1) Members are
starting to feel comfortable to approach the committee members.
2) Members feel
their voices are being heard.
3) Did not hear one
negative comment about the ILR-SD.
4) News reporter at
the event was interested in what is being done with youth.
7.
Rules Committee (RC) – Pam Jensen
a. GENERAL RULES
For The ILR-SD
1) ANIMAL –
REGISTRATION RULES FOR SHOWING
"LL" ILR registered
llamas only can be shown in Halter and Fleece Classes.
ILR registered
Crossbred lamas can only be show in crossbred classes.
Non-ILR registered or
llamas without an ILR listing number may show in the
Performance, Showmanship, Youth divisions or other optional
classes only after obtaining an ILR Tracking Number. There will
be an annual fee of $10.00 for this Tracking Number.
2) EXHIBITORS
–
RECOMMENDATIONS FOR SHOWING
DRESS/ATTIRE: There
are no strict dress code requirements. Appropriate attire is
requested. Such attire should be modest, professional
and safe. Examples of appropriate attire could be
slacks, trousers, jeans or skirts and shirts or tops with
sleeves. Full shoes/boots required, no open toes or open
heels.
CONDUCT:
There are no
strict conduct requirements, however it is recommended that an
exhibitors’ conduct be professional, ethical, moral and safe
(PEM-S).
Exhibitors should
exercise proper judgment when it comes to dress and conduct at
ILR-SD shows. Exhibitors are encouraged to follow the basic
rules of being Professional, Ethical, Moral and Safe (PEM-S).
3) SHOW
MANAGEMENT –
RULES FOR HOLDING AN
ILR-SD SHOW
SANCTIONING
REQUIREMENTS
Show Management must
use an ILR-SD approved judge.
Show Management must
pay a $50.00 per event fee.
Show Management must
pay $1.00 per lama/per show fee if the show uses ShowManager or
$2.00 per lama/per show if the show does not use ShowManager.
Show management is
not required to offer specific classes, and is free to combine
and/or split classes as would best fit their specific show.
They cannot combine sexes of animals in halter, but may
combine age divisions and fiber types. Management is encouraged
to exercise proper judgment and follow the same guidelines of
being Professional, Ethical, Moral and Safe (PEM-S) when setting
up and running the show.
b. Dual Sanctioned
Shows – Dual Sanctioning is permitted, for 2009 only, if the
following requirements are met.
1) Judge is an ILR
approved judge.
2) Sanctioning fee
of $50 is paid to ILR-SD.
3) Payment per head
for ILR-SD participating entries is made of $1.00 per head/per
show if using the ILR ShowManager or $2.00 per head/per show if
you don’t use ShowManager.
4) At this time,
classes can be run in conjunction with ALSA classes, as long as
the judge is both ILR & ALSA approved.
5) It is the
responsibility of show management to report placings directly to
the ILR-SD on a timely basis.
6) Show has to be
run according to ILR-SD rules and guidelines.
MOTION:
It was moved by Fran and seconded by Beth to accept the general
rules for the ILR-SD and the Dual Sanction Show recommendations
as presented by Pam. Unanimous approval.
c. Alpaca
Considerations
1) The Rules
Committee did not address alpaca rules in any place other than
Youth showing.
a) The only classes
for alpacas are: Performance and Showmanship for Youth if there
is an animal Tracking Number ($10 fee) from the ILR or the
animals are registered with the ILR.
D. NEW BUSINESS
1. Youth web site
a. ILR Treasurer
said it would be very beneficial to have volunteers to help with
the ILR-SD web sites as the office has a lot on their plates
right now.
1) Father Ryan said
he knows of someone he will contact who has said she would be
willing to help with the ILR-SD if needed.
2. ILR Web Site
pertaining to the ILR-SD
a. Jan asked that
the committee members check the ILR web site from time to time
to make sure what they have submitted has been posted on the
site as, with the volume of what’s coming in, something could
easily be missed.
3. Celebration
Show/Sale in OKC Booth Help
a. Jan asked if
anyone would be willing to help with the ILR-SD information at
the ILR booth at the Celebration Show/Sale. A number of people
said they would be glad to help. We will have a sign-up sheet
with time slots for volunteers at the booth. Jan said help
selling raffle tickets for the 50-50 split the pot would also be
appreciated.
NEXT MEETING:
Tuesday, April 14, 2009 at
8:00 pm
EDT (7p Central, 6p Mountain, 5p Pacific)
MOTION:
It was moved by Pam and seconded by Karen to adjourn at 9:00 pm
EDT.
Respectfully submitted,
Dar
Wassink, (with backup notes from Mary Jo) filling in for ILR
Secretary Kristy Brown