Meeting
called to order:
8:09pm EST. Bill Safreed, Mark Smith, Kristy Brown, Pam Jensen,
Tami Lash, Mary Jo Miller, Larry
Steffel, Kathi McKinney, John McDougall, Justin Timm, Fran
Soukup, and Jan Wassink were present. Beth Myers was unable to
attend the call.
Motion to
approve minutes
from October 28, 2009 approved by email and posted.
Committee
Reports:
1.
Finance
Committee – presented by Larry Steffel
a.
The
finance committee presented a new budget for the ILR-SD for
2010. The budget proposes an increase in the per animal fee for
shows with the new fees being $2.00 per head if the show uses
ShowManager and $4.00 per head for shows not using ShowManager.
This modest increase will provide needed increase in income and
operating capital for the continued development of the ILR-SD.
Mary Jo discussed the fees associated with the NAILE show and
the ILR-SD and the ALSA shows and there was a significant
difference in the fees. This modest increase in ILR-SD fees will
still be significantly lower than the ALSA fees. There was a
discussion about having a judge’s fee implemented into the fees
structure for the 2010 budget and design a module on the website
to access a photograph and biography of judges to be accessed on
the ILR website. A motion was made to incorporate a $15.00 fee
for all judges into the 2010 fee structure. Motion by Fran,
second by Pam. Motion passed unanimously. Jan will make the
programming necessary for the judges site a high priority with
our in-house programmer. A motion to approve the 2010 budget
with the addition of the judge’s fees. Motion by Mary Jo, second
by John. Motion passed unanimously.
2.
Halter
Committee – presented by Justin Timm. No report.
3.
Youth
Committee
– presented by Kristy Brown. No report.
a.
The
committee requests each committee send a list of priority items
they would like to see used in the development of the Youth
Judging/Youth Education program.
4.
Performance Committee
– presented by Tami Lash
a.
Tami
discussed a concern they had received regarding a youth showing
in both youth and open classes.
b.
The
committee is preparing a document on proper use of the pack for
both exhibitors and judges.
c.
The
committee has discussed the use of Youth animals in open novice
performance classes.
d.
The
committee amended the driving document as per the discussion of
the October Governing Board meeting. Motion to approve the
driving document as amended. Motion by Kristy, second by Pam.
Motion passed unanimously.
e.
Camelid
Citizenship Evaluation. The committee is developing an option to
score animals on an individual achievement level on a pass-fail
basis, rather than being judges against the other participants
in the classes. This type of scoring of the animal would allow
on-farm or events other than ILR-SD llama shows to host
achievement level evaluations. These type classes would be
optional classes at ILR-SD shows, so participants in ILR-SD
performance classes would achieve their ILR-SD awards, and
achievement scores and points would be given separately from the
ILR-SD. Motion to approve the preliminary Camelid Citizen
Achievement evaluation. Motion by Mary Jo, second by Fran.
Motion passed unanimously.
5.
Fleece
Committee – presented by Fran Soukup
a.
The
committee discussed the rationale for utilizing the annualized
fleece weight scores in the evaluation of fleeces. The committee
provided documentation of how other “fleece species” utilize
annualized fleece weights and the percentages of points based on
fleece production. The committee would like to add additional
fleece data from around the country in the spring of 2010 to add
additional raw data to add to the research already done.
b.
The
committee is discussing recommended qualifications for a
national show.
c.
The
committee is developing a document for fleece products
definitions for both judges and exhibitors.
d.
The
committee has prepared and submitted several articles for
publication regarding fleece.
6.
Judges
Committee
– presented by John McDougall. No report.
7.
Rules
Committee
– presented by Pam Jensen
a.
The
committee has been working on the verbiage to recommendations
for apprentices and superintendents to handle their own animals
during shows. The committee has been split on these subjects and
requests the input of the governing board on these and asks that
the governing board make the decision as the committee cannot
come to a consensus.
b.
Motion was
made that superintendents and apprentice judges may not
handle/present animals at the show. Superintendents may however,
have a different handler present their animals for judging.
Apprentices may not have their own animals or fleeces presented
at the show, nor can they handle/present for other people.
Motion by Larry, second by Mary Jo. Motion passed unanimously.
New
Business:
1.
We are
using the GoToMeeting.com for this call. Three of the
participants do not have unlimited long-distance. We will
investigate the possibility of attaining an 800 number or
reimbursing participants for their calls.
2.
Silver
Anniversary Shows: 2010 is the 25th Anniversary of
the ILR and the ILR Board wants to have several events to
celebrate this event. The ILR Board met with the National Show
committee and it was suggested to have four to six shows spread
out across the country to celebrate the ILR Anniversary. The
proposed concept is to have participants placing in the top four
of their classes at an anniversary show be an automatic
qualifier for the 2011 ILR-SD National Finals. In the interest
of limited time to develop these for some of the special shows
that we are hoping to incorporate as anniversary events, the ILR
Board requests permission to proceed with development of these
anniversary events. Shows being considered are NAILE, the Big E,
Llamapalooza, Iowa State Fair, Oregon State Fair, Millennium
Magic show. Motion that the ILR Board develops the Anniversary
Events. Motion by Pam, second by Larry. Motion passes
unanimously.
3.
Revised
Procedure for Hosting ILR-SD Clinics: The finance committee and
Jan developed a protocol to give a basic template for persons
interested in hosting ILR-SD clinics to streamline the process.
A motion was made to approve the revised Procedure for Hosting
ILR-SD Clinics. Motion by Kat, second by Justin. Motion passed
with 11 votes and Fran abstaining.
4.
Qualifying
for ILR-SD National Finals – tabled until December.
Old
Business:
1.
Bill
noted that showmanship novice and advanced need point
evaluations for setting criteria for 2010. The same is true for
youth to make recommendations for youth showmanship for novice,
intermediate and advanced. Other committees are encouraged to
review areas for any year end changes.
2.
Committee
elections will be announced mid-December. Committees should meet
before the next governing board to introduce the new committee
member and elect a new chairperson and secretary.
3.
Points are
being posted for individual llamas on the animal records. They
will be added to the ILR-SD pages so that animal scores could be
accessed by entering an animal number. Jan will make this a
programming priority. ILR-SD awards will also be accessible on
the ILR-SD web pages and posted.
Next
meeting date: No December meeting is planned. Any committee
business that needs addressed can hopefully be done by email.
The next meeting is planned for January 19, 2010.
Motion to
Adjourn by Pam, second by Tami. Motion passed unanimously.
Meeting
adjourned at
10:19pm EST.
Respectfully submitted,
Kristy
Brown, ILR Secretary