ILR Show Division Governing Board Minutes - October 27, 2009
<< Back

ILR Show Division

January 19, 2010

Meeting called to order: 8:07 pm EDT. Pam Jensen, Mary Jo Miller, Fran Soukup, Kristy Brown, Jim Krowka, Beth Myers, Bill Safreed, Mark Smith & Jan Wassink. Kathi McKinney, Justin Timm & Larry Steffel were not able to make the call due to personal commitments.

Motion to approve minutes from November 24, 2010: Approved by email and posted.

Committee Reports:

1.       Fleece Committee: presented by Fran Soukup. The committee reinstated Pam Tait as secretary and Fran Soukup as chairperson. The committee has set its goals for 2010 to provide education regarding fleece and fleece products, for judges, exhibitors, and the general public.

2.       Rules Committee: presented by Pam Jensen.

a.       Request change of name to Guidelines and Rules committee. 

b.       Request to amend recommendation regarding judges/apprentices showing at shows where they  are acting in a judging capacity:

            Change or amend the ruling that no apprentice can show at any show they are      apprenticing at to read: "No judge may show at any show where they are second judge          in any area of the show, nor may any of their animals be shown; No apprentice may show       in any show where they are apprenticing, nor may any of their animals be shown. No        superintendent may show their own animals at a show where they are acting as    superintendent, however someone else may show their animals for them.”

 Motion to accept the above by Fran, second by Beth. Motion approved unanimously.

c.       Dual Sanctioned Shows –  it is requested that dual shows incorporate the ILR-SD guidelines to separate ILR-SD halter classes due to different judging criterion. If the classes are run concurrently, two judges would be needed because of different judging criterion. ILR-SD and open shows may run concurrently as long as the ILR-SD guidelines are used. Show management is encouraged to contact the ILR office for assistance in effectively structuring a dual sanctioned event. 

d.       The Guidelines and Rules Committee requests the chairperson for each committee forward any items that are approved at the Governing Board.

3.       Judges Committee: presented by Mark Smith.

John McDougall resigned from the committee and an additional person has not been appointed. No committee chair was elected due to an incomplete committee. The committee is researching possible replacements and there was discussion of switching people between committees.

a.       All new judges will be on a one year probation period to assure that the ILR-SD guidelines are followed.

b.       There was concern that some judges are being overworked judging multiple divisions. Judges are encouraged to discuss hours and animal numbers with show management.

c.       Judges training is being developed.

d.       Executive Session: motion by Pam, second by Fran. Motion to return to session by Jim, second by Pam. Both passed unanimously.

4.        Finance Committee: no report

5.        Halter Committee:presented by Kristy Brown.

a.                   Adult Showmanship class should not be split into Novice and Advanced. Motion by Jim, second by Mary Jo. Motion passed unanimously.

b.                  Frequently Asked Questions: The halter committee requests a list of general questions pertinent to Halter Classes be listed on the website and a direct link be made to the appropriate section of the Guidelines document. The governing board recommended that fleece class descriptions, composite class and showmanship be linked. A very brief description of the new composite class is requested under the Frequently Asked Questions section.

6.       Performance Committee: presented by Jim Krowka. 

a.         Recommended Pack Placement and Removal Document:

Recommended Pack Placement and Removal Document in the Show Arena

The purpose of the pack/trail course is to test the ability of a llama or alpaca to negotiate tasks that simulate actual situations encountered on the trail. Therefore, a pack is required. The purpose of this document is to provide a efficient, safe, correct way to pack a llama or alpaca and remove said pack in arena situations.  

References will be listed at the end and are recommended for more information.

Pack Placement:

Due to the structure and physiology of the llama or alpaca, placement of a pack should be comfortable for the animal and keep the pack in place during any and all tasks asked to be done in the arena. For actual packing where heavy loads are encountered, please refer to the materials listed at the end of this document.

The pack can be of any type as long as it has two (2) cinches, including removable pannier types, training packs or daypacks. Removable panniers are not required unless weight (up to 40 pounds) is used, but removable panniers are recommended for ease of use, placement and any future requirements if actual packing is going to be done.

Fill of the pack is very important in the show ring, as the measurement of maneuverability is the end goal of all show pack classes. Recommended fill includes foam, pillow stuffing, peanuts or any similar material that does not compress and has little weight. Training packs and daypacks should be filled FULL. Packs with removable panniers should be filled up to full.

To put on a pack, begin at either side (be consistent with your training. A common way to put on the pack is from the left side or the side you lead from). Place the saddle or day/training pack on the back behind the withers making sure that it will not come into contact with the shoulder blade or other moving parts. Fasten the front cinch first placing it on the sternum (bony part under the belly) just behind the front legs. It will commonly be where the cinch  “falls from the pack”. Fasten it tightly using care to not cinch any fiber that could get pulled causing discomfort to the animal. Next fasten the back cinch placing it at the back of the ribcage or just in front of the penal sheath or in the case of a female, in front of the udder. There is some disagreement on the exact placement, but it should be well behind the front cinch to offer stability, yet be comfortable to the llama. Take care again to not cinch any fiber. Do not place the cinches next to each other and close, as it will not offer the stability necessary in the arena to do any top-loading or pack additions. A loose back cinch, such as is common in the horse world is not acceptable. The cinches should be snug enough to prevent the saddle from shifting noticeably yet not too tight as to cause discomfort or inhibit movement or breathing. Some llamas and / or alpacas blow up when cinching or the fiber compresses and it is necessary to recheck the tightness of the front and back cinches. If you choose to use a breast strap or britchen, then these should be fastened at this time. These are not recommended for arena packing.

If a daypack or training pack is used, then the packing process is complete. Take special care to insure the cinches are not close together which can be a common problem associated with this type of pack system.  If a removable pannier system is used, then place the panniers on the saddle. The cinches should be tight enough to insure the saddle does not move or shift when placing one pannier on before the other. The order of putting the panniers on is not important, but for training purposes, it is recommended that you be consistent and safe with your animal. Fasten the panniers according to your system.

Pack Removal:

At the completion of the class or when called for in the course design, secure the llama (tie, ground tie, have a holder according to course design). According to course design, remove (or leave) any items added to the pack. Always remove any items fastened or top-loaded to the pack before the actual pack removal.

Through the years a number of acceptable ways to remove the panniers have been observed. It is our attempt within the ILR-SD to offer a place of consistency for our exhibitors and judges to learn from, and to score accordingly.

The following methods to safely remove panniers are dependent on the nature of the equipment, and the physical capability of the handler, with the primary consideration for safety and humane treatment of all involved.

Acceptable pannier removal:  

1) Both panniers unhooked and lifted off the top of the saddle, at the same time, clearing animals back, from either side of the animal.

2) Individual pannier removal, from either side first, lifted clean over the animals back, or walking around from side to side.

 Additional notes of interest:

a) Handlers should be careful to avoid hitting or bumping their animal with panniers, straps or buckles. Panniers should not be drug over the top of the animal, but lifted to clear the back as they are removed.

b) Handlers should be watchful and avoid catching the panniers on the saddle or its straps.

c) Handlers should be careful not to create excessive weight imbalance causing saddles, or pack systems, to slip prior to removal.

d) Handlers should place the removed panniers and pack system a safe distance from the area of removal to avoid their being stepped on once removed.

e) Handlers may or may not use their leg to prop up or support a pannier.

f) Shows may allow for helpers to assist in pack removal. If this is in accordance with individual show management, handlers cannot be scored down if an assistant is in place.

g) Kushing is allowed, not recommended, and in the instance handler chooses this method of pannier/pack removal, 1 & 2 above are allowed.

h) Handlers cannot be scored down according to a preferred method of the officiating judge, if they choose the above options of pannier removal.  

If a breast strap and/or britchen is used, then unfasten now and place over the pack saddle. Remove the saddle by removing the back cinch first and gently laying it down, then removing the front cinch and again gently laying it down. Carefully pull the cinches up to the saddle and remove from the llama. Place with the panniers. Rub your animal over the back, under the belly and behind the legs to simulate checking for burrs, ticks, etc. on the trail. 

For one-piece daypacks or training packs, remove as above starting at “Remove the saddle by removing the back cinch first………”  Be sure to remove any items top-loaded first and according to the course design any items added to the pack.

Other recommended reading:

Evaluating a Llama Pack for Comfort and Function by Gwen Ingram.

Llama Packing with Rudy by Rudy Stauffer

Packing with llamas by Stanlynn Daugherty

            Motion to approve as written by Beth, second by Pam.  Motion passed unanimously.ously.

b.       The committee will continue to develop the Camelid Citizenship Evaluation program and is requesting input from the governing board to develop a certifier training program.

c.        There was discussion of developing a task oriented scoring system to try to be more consistent between shows and more information will follow.

7.       Youth Committee: presented by Beth Myers

a.       Minutes still pending approval and will be forwarded to the governing board when approved.

b.       Beth Meyers is chairman, Michelle Kutzler is secretary.

c.       Youth Judging Preparation Class – the goal for the committee is to develop an educational class to prepare youth for judging.

d.       Youth Grants – change wording from “scholarship” to “grants” and discussed fund raising

e.       Website – we are collecting photos and hope to make monthly changes.

f.        Showmanship – we are still awaiting the 2009 report to discuss assigning cut-off points for Novice/Advanced division.

Old Business:

1.       Anniversary Show Report – presented by Mary Jo.

A subcommittee has been working to develop promotional materials for Anniversary Shows and for exhibitors. The 25th Anniversary Sponsors would receive recognition at all Anniversary shows. There would be expanded qualifying opportunities for the 2011 ILR-SD National Championship Show. Tentative shows are Iowa State Fair, NAILE, The Big E, 2011 Denver Stock Show – we are hoping to incorporate additional west coast and southern venues. It is hoped that all Anniversary Shows be held in conjunction with other livestock events to enhance the exposure of llamas to the livestock community.


2.       National Show Qualifications – presented by Mary Jo.


      2011 National Championship Show Qualifications Document was presented.

Qualifying Criteria National Finals

This would be for the 2011 National only. After the first national this would need to be revisited and adjustments made. Placings/points need to be earned in 2009, 2010 and prior to the National event in 2011.*


Halter classes

All lamas that have won 2 or more grand championships

All llamas that have won 3 or more reserve championships

All llamas that have won 1 grand and 2 reserve championships

All llamas that have accumulated 10 points YTD in halter in 2009, 2010 and 2011* combined  

In group classes

A group of any offspring from a dam or sire that has 2 first places or 3 second places

A group of any offspring from a dam or sire that has 1 first places and 2 second places

Performance classes

All llamas that have won 2 performance champions in Novice, Advanced or Open

All llamas that have won 3 performance reserve champions in Novice, Advanced or Open

All llamas that have won 1 performance championships and 2 reserve championships in Novice, Advanced or Open

All llamas that have accumulated 10 points YTD in halter in 2009, 2010 and 2011* combined  


All handlers that have won 2 showmanship classes

All handlers that have won 1 and placed second in 2 showmanship classes

All handlers that have place second 3 times in showmanship classes


All the llamas that have won a versatility championship

Youth classes

All youth champions and all reserve youth champions

All youth that have accumulated 10 points YTD in halter in 2009, 2010 and 2011* combined

All these would be earned during the 2009 and 2010 show seasons. After that they would have to be earned since the last National Finals.

25th anniversary shows

The top 4 places in every class all 4 of the anniversary shows


Fleece Classes

There will be no qualifying needed for fleece classes at the 2011 national show. Entries will be open to any shorn, fleece on or products entry.

Motion to approved as edited. Motion by Fran, second by Jim. Motion passed unanimously. It was suggested that these be sent out as an e-bulletin to make people aware that we are planning to hold the first ILR-SD National Championship Show in 2011. It was also suggested that a separate link be added to direct people directly to the National Show Qualification and information from the ILR website.

New Business

1.       Member Letter:  concerns about minutes not being posted on website and materials not in the guidelines documents. Kristy sent the member a letter explaining many of the committees function via email rather than by conference call. It was suggested that the Judges Committee send out a reminder that judges are responsible to read the guidelines to know the rules for ILR-SD Judging.

2.       It is requested that all committee chairpersons review the minutes and other items posted to the ILR-SD pages of the website that are pertinent to their committee on a regular basis. If items are not posted, please contact the ILR office.

3.       Show Management is reminded that all ILR-SD sanctioned shows need to utilize the ILR-SD guidelines in 2010, including class descriptions and judging criterion. Judges are reminded that they are responsible for knowing, understanding and following ILR-SD Guidelines.

4.       Weekly e-bulletins:  Jan discussed sending out weekly e-bulletins about the ILR-SD now that we have all the guidelines in place. Each committee is requested to develop topics and help with the writing of these e-bulletins. The ILR Board will discuss this at the January 21, 2010, meeting and more information will follow.

Next meeting date:  February 23, 2010, at 8pm EST.

Motion to Adjourn by Mary Jo, second by Bill. Motion passed unanimously.

Meeting adjourned at 10:11pm EST.

Respectfully submitted,

Kristy Brown, ILR Secretary