ILR Show Division Governing Board Minutes - July 27, 2010
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ILR Show Division

August 31, 2010

Meeting called to order at 8:04 EDT. Mark Smith, Mary Jo Miller, Kristy Brown, Jan Wassink, Fran Soukup, Pam Jensen Kathi McKinney, Beth Myers, Jim Krowka & Justin Timm present. Ed Bender and Larry Steffel were unable to make the call and Bill Safreed joined the call late.

Approval of minutes from June 29, 2010 – approved by email and posted.

National Finals Show Report: presented by Norris Berg, International Finals Event Show Superintendent.

1.  Rules: presented by Pam

Items to be considered for GB meeting from Guidance and Rules Committee:

  1. Adult Showmanship – currently the points received in open/adult showmanship are being credited to the llama shown. The Guidance and Rules Committee, the halter committee and the judging committee have been kicking this around for a week now. Our proposal is: The clerks need to put the name of the exhibitor in open/adult showmanship on the report for and their owner code from the ILR on the report form. That will allow the points then to go to the person showing the animal in open/adult showmanship. The ILR could list on the website the persons name and points accumulated in open/adult showmanship. The people wanting to have something in “print” on this could print out a certificate similar in appearance to the ones generated for COA and COE that are currently mailed out to the llama owners. This would be at no expense to ILR –SD for printing. Motion to approve the proposal as written above. Motion by Kristy, second by Fran. Motion passed unanimously. Points would start being recorded effective January 1, 2011.


  1. In the Guidebook – Section III – EXHIBITORS

A.     Individuals who may not Exhibit. It is recommended this be changed to read as follows:

                  “1. Superintendents, Judges and Apprentice Judges:

a). Superintendents are not allowed to show their own animals at a show where they are acting as superintendent.  However, some other exhibitor may show their animals at said show . . .

b). Apprentices are NOT allowed to exhibit at any show where they are apprenticing. The entire focus of the apprenticeship should and must be on the apprenticeship and what they are learning and judging. Entering and showing animals at a show where the apprentice is doing an apprenticeship would be a distraction and take away from the entire learning environment.

c). At any particular show, Judges may not show their animals in any show that they may be judging, nor may anyone else show their animals in divisions they may be judging.  ie: A Fleece Judge may not show their animals in halter and/or performance but may have  someone else do so. Further, a halter or performance judge may have someone show their animals in fleece on or shorn fleece classes.

Motion to approve section C as written above. Motion by Jim, second by Bill. Motion passed unanimously.

  1. Guidebook – Section IV. Judges and Apprentices

A.     Rules for Judges and Apprentices:

1.       Only teaching judges will be allowed to accept apprentices. An apprentice MAY NOT apprentice under two (2) different judges in the same show division at the same time. An apprentice may not receive credit for an apprenticeship under two different judges in the same show division at the same time. An apprentice may apprentice under one judge as a halter apprentice and under another as a performance apprentice; or under one judge in both halter and performance divisions. If multiple divisions are running at the same time (ie. Fleece show same day as halter show day), the apprentice must choose which division they want to apprentice under. This will eliminate an apprentice accomplishing two (2) apprenticeships at one time, ie: apprenticing under both judges at a double judged show in both halter and performance would count only as one apprenticeship.


Motion to approve with additional items underlined. Motion by Fran, second by Jim. Motion passed unanimously. 

  1. Score cards for halter and showmanship. Currently the score cards do not indicate any specific number of llamas needing to be placed for points in the ILR-SD. The Point Chart indicates the number of points that a llama can earn based on the size of the class. Judges would place a maximum of ten entries in a class on the card. Returned to committee for verbiage. Tabled.
  2. Fleece Products – who should/how should points be earned be applied:

    The Rules and Guidance committee have discussed and the consensus of opinion is that points should be awarded to the individual submitting the item(s) for judging. There would be no way to know which llama/alpaca the fleece was actually from to apply any points. The points would have to be accounted for the same way they would be in Open/Adult Showmanship – ie: clerk will have to fill in the exhibitors ILR owner code, the name of the exhibitor and that the item was “fleece produce.” Thereafter the ILR would be able to credit those points earned to the individual through their ILR owner code and using the embedded number assigned to each individual under their owner code.

    Further, the Rules and Guidance Committee feels that if the exhibitor has entered animals in a show, there should be no additional charge for entering fleece products for judging. This would mean that an animal(s) would have to be entered in halter, performance, fleece on, shorn fleece or any combination thereof. They would have paid the $2.00 per head fee already, so there would be no need to pay the $2.00 per head fee on a fleece product entered. IF, however, the exhibitor is not exhibiting animals in the above indicated classes, or if the exhibitor is a fiber craft person that does not show or own llamas, then they would have to obtain a personal tracking number from the ILR, much as a non-registered animal obtains a tracking number (this to be renewed on an annual basis), and would have to pay the $2.00 per head fee to enter fleece products for judging.

    Returned to committee for revision.
  3. Composite Class tabulation and scoring.

    There have been issues of misunderstanding, miscalculation, etc. in scoring for the Composite Class, which is a combination of scores received for llamas entered in halter and fleece on classes.

    After much discussion, working through the tables, etc. Attached are recommended tables for computation of the scores, an explanation of how to do the computation, etc. This can be done by the clerk as the halter placings come in from each class, and the fleece on scores are known and the winner announced similar to the  performance champions are announced. No additional ring time is required.

    Please refer to the following schedule and scoring charts.

    1.   Purpose of the Composite Award

    The purpose of the composite award is to both award animals with exceptional conformation and fleece characteristics, and to also encourage participation in both the halter and fleece classes.

    2.   Eligibility for the Composite Award

    Animals that have participated in both an ILR-SD approved halter class (suri, silky, classic, light-medium, medium-heavy or extreme heavy) and an ILR-SD approved Fleece-On class (coat on, suri, single coat with crimp, single coat without crimp or double coat) are eligible to receive a composite award.

    3.  Implementation of the Composite Award

    Use Point Assignment Form for Composite tabulation for points awarded.

    NOTE:  Composite Point Chart immediately following this section for use in point tabulation.

    The award will incorporate the points awarded for both halter and fleece on classes. The points used will be either the halter/fleece class points or if the animal participated in the championship class, those points will be awarded, whichever is higher.

    Method for scoring:

    First score the composite class from points earned in halter and fleece on. If llama went on from halter class to place in Grand & Reserve and the points awarded for the placing in Grand & Reserve is higher, use the Grand & Reserve points. Then figure the points from the fleece on class. All points, with the exception of the Grand & Reserve, are figured on the number of competitors in the class. Grand & Reserve points are figured on total number in the division. Initially placings are done simply by the use of points earned in classes and/or Grand & Reserve.

    For tie breakers –1st tie breaker: Go to which ever llama placed highest in their halter class regardless of number in the class; if need 2nd tie breaker then go to the llama that placed highest in their fleece on class again, regardless of the number in the class; if a 3rd tie breaker is needed, go to the total scores on the judges score sheets for fleece on.

    Animal with most points total wins the Composite class

    Animal A    = 5 points in halter
                                      = 5 points in fleece on
                    Total score = 10 points

                    Animal B    = 3 points in halter
                                      = 7 points in fleece on
                    Total score = 10 points

    Winner is Animal A due to total points in halter placing

    ILR-SD points awarded in composite awards will be based on the number of animals qualifying for the awards. Show management has the discretion to offer composite awards in each fleece on divisions, or if overall participants are law, they may combine the divisions and give one group of fleece on awards. If participant numbers are great enough, male, female and non-breeder awards may be given as well.

    These clarifications will go into the Guidebook effective January 1, 2011.
    Minis will be added to the approved halter class list above as well.

2.  Performance:  presented by Jim.

The performance committee has begun reviewing the performance sections of the guidelines to check for
inconsistencies and places where questions have arisen to help clarify and improve them.

One item needing clarification is in the Guidelines on page 14 under #6 B. The motion from the performance committee before the GB for the Tuesday evening meeting is to change from:

b)   Once a Novice animal has received 35 points, they must move to Advanced.


b)   Once a Novice animal has received 35 points in adult or youth classes in a performance class category, they must move to Advanced in that category. For example if a llama has earned 35 points in Novice obstacle/freestyle but only 10 points in Novice PR/Companion, they must move to Advanced in freestyle but have the option to remain in Novice IN PR/Companion until they have earned 35 points in that category.

Motion to approve the change as stated above. Motion by Pam, second by Beth. Motion passed unanimously. This change becomes effective January 1, 2011.

3.  Finance: presented by Kathi.  Jan presented the budget vs. actual income through July 2010, and we are on schedule.

4.  Fleece: presented by Fran. Kristy and Fran summarized the fleece clinic held in WI. The clinic showed a net of approximately $75 for the ILR and six participants wishing to attain fleece judging certification.

5.  Youth: presented by Kristy. No items for approval. The committee is working on the Youth Judging program, youth program promotion and youth grant programs.

6.  Judges: presented by Beth. No items for approval. The committee is finalizing recommendations for certification of the fleece judges attending the WI clinic. This information will be available in the coming weeks and participants will be notified as soon as those decisions are made.

7.  Halter: presented by Justin.

a.   The ILR-SD Mini Sub-Committee has discussed and taken a vote regarding the proposed IMLF Mini Guidelines. We recommend that the ILR-SD Mini Guidelines stay exactly as they are for the 2011 show season. Below are some of the reasons for not accepting the proposed IMLF Mini Guidelines:

1.  Vets are not certified measurers.  They are no more able to measure a llama correctly than a mini llama owner.

2.   Fiber types of llamas are not pre-checked by a vet for a certain fiber division. It is decided at a show whether or not a llama should be in a certain fiber division.

3.    A llama can grow between the time a vet certifies the llama’s height and the actual show  date.

4.   Little stress is caused to llamas being measured. Most mini llamas are quite used to being measured on the farm.


5.   Other miniature industries, like miniature horses, require all horses to be measured at the show with the same measuring device and the same person measuring to determine if  they can compete in the show or not.


      Motion to accept the recommendations of the ILR-SD Miniature subgroup and not change the mini guidelines for 2011. Motion by Pam, second by Jim. Motion passed unanimously.

  b. The halter committee has submitted a second set of guidelines to describe the silky and suri divisions. The fleece committee will give an opinion on the guidelines as well and it will be presented again at the next meeting.

Old Business: none

New Business: The current rule is there is a one $50 sanctioning fee per event, but per animal fees would apply to each show held under that event. For example, a dual show would pay one sanctioning fee and the per animal fee would be times two or a quad show would pay one sanctioning fee and the per animal fee would be times four. Some shows have not understood the per animal fee would apply per show. No changes to this current rule were made.

Next Meeting:  Tuesday September 28, 2010 at 8pm EDT.

Motion to adjourn at 10:24 pm EDT:  motion by Pam, second by Jim. Motion passed unanimously.

Respectfully submitted,  

Kristy Brown, ILR Secretary