ILR Show Division
GOVERNING BOARD Minutes
May 10, 2011
called to order
at 8:03 EDT. Mary Jo Miller, Kristy Brown, Jan Wassink, Pam
Tait, Debbie Arendas, Kathi McKinney, Beth Myers, Bill Safreed,
Matt Fruits, David Armer, Ryan Laux & Barb Baker. Mark Smith and
Kathi McKinney were unable to attend the call.
International Finals Show Report:
by Mary Jo Miller for Mark Smith, International Finals Event
is in preparation for the printer.
needing table/chairs for vendors, youth activities, promotions
etc need to notify Norris to order those from the facility.
have been received already and the ShowManager is live now.
will be issued to the Governing Board, the ILR Board and the
Promotions committee so that the membership can identify the
folks that are working behind the scenes to orchestrate the
ILR-SD. It was suggested that the name tag have ASK ME on it
to identify the persons as a resource to the members.
Governing Board members are encouraged to volunteer to relieve
the show crew as needed. Also, we will need help setting up for
received are approximately $8,000.
Guidelines: presented by Debbie.
Karen Dean is now assembling the guidelines document and she
asks that the chairpersons submit both the 2011 verbiage and
note the changes needed for the document in 2012.
Performance: presented by David.
Failure to complete, or partial-completion of an obstacle
1. Show management
has the OPTION to incorporate a dismissal policy for
participants in course/trials based on a predetermined number of
refusals, three being the minimum.
refusal/dismissal policy complete with the predetermined number
of refusals MUST be specifically stated in the show packet and
registration material to inform participants they may not be
allowed to complete the course/trial they paid to play on should
their llama refuse stated number of tasks.
3. The refusal
policy can only be instituted for advanced level course/trials.
Participants at the novice or youth level cannot be excused from
discussion, the Governing Board recommends that the documents be
returned to the Performance Committee for further revision to
better define partial completion and to redefine the
notification of the number of refusals/dismissal policy. There
was also discussion of whether or not to change the ability to
excuse Novice participants.
Finance: presented by Barb.
committee reviewed the non-member fee discussion and has tabled
the topic until fall. They will evaluate the number of
non-members participating and decide if this something to
consider. A year-to-date document has been sent to the Governing
Board for your information. Many decisions cannot be made until
after The Gathering.
Fleece: presented by Pam.
Questions regarding Fleece On showing a member has sent
several questions regarding how they should or should not shear
for Fleece On shows. The Fleece and Judges Committees will
develop a document to better explain the topic.
Youth: presented by Matt.
many items submitted for the Youth Auction at The Gathering.
The Gathering Dollars are being printed and the cost of this has
Judges: presented by Beth.
Darrell Anderson, Judy Moser, Danita Doerre, Pauline Funk and
Ali Soukup as Permanently Certified Judges. Motion to approve
all five judges motion by Barb, second by Pam. Motion passes
2. Seven forms will
be sent to the Governing Board for email approval. It is
requested that the Governing Board respond by Friday evening via
email the forms will include the following:
Fleece Judging evaluation form Seminars & Apprenticeships
b. HPY Judging evaluation form - Seminars & Apprenticeships
c. Mentor evaluation form of Judges/Apprentices
d. Apprentice Information Form
e. Penalty for Judges not meeting the deadline for
f. Fleece guidelines for Fast Track Judges
g. Qualifying Age for entering Judges Program and approval as
3. The following section was missed in the completion of the
2011 guidelines Beth will report to the Rules Committee to
correct the missed item for revision.
Halter: presented by Ryan.
The committee will evaluate the changes in the Halter categories
as the year progresses.
August 9, 2011 at 8pm EDT.
at 9:05 EDT: Motion by Barb, second by Beth. Motion passed
Kristy Brown, ILR Secretary