ILR Show Division Governing Board Minutes - August 9, 2011
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ILR Show Division

GOVERNING BOARD Minutes
August 9, 2011

Meeting called to order at 8:05 EDT. Mary Jo Miller, Kristy Brown, Jan Wassink, Pam Tait, Debbie Arendas, Kathi McKinney, Beth Myers, Bill Safreed, Matt Fruits, David Armer, Karen Baum, Ryan Laux & Barb Baker.

Committee Reports

1.  Guidelines:  presented by Debbie.

a.   Proposed addition to guidelines –

"Animals that were purchased from any presiding show judge may not be shown in front of that judge for a period of 1 year. Further, any animals owned in partnership with, or leased with a presiding show judge may not be shown in front of the presiding show judge. Apprentice judges are asked to excuse themselves from a class in which an animal they sold, lease or own in partnership with the exhibitor is being shown. This applies to halter, performance and fleece division judges and animals." After discussion, the comment “Please refer to Judges Section for further clarification.” should be added.  Motion to approve with amended statement – motion by Debbie, second by Beth. Motion approved unanimously. The item as amended will be returned to the committee for approval of the amendment and proper placement in the guidelines.

2.  Performance: presented by David. No report.

3.  Finance: presented by Barb. The finance committee has requested that the ILR office prepare a list of members vs. non-member participants. A review of that data will be presented at a future meeting along with recommendations for fee changes.

4.   Fleece: presented by Pam.  

a.   Proposed additions to guidelines FLEECE RECOGNITION PROGRAM

1)   The following levels of achievement are attainable in Fleece:(a) Certificate of Championship

a)   40 points earned in any fleece division

b)   4 Grand Champions, OR 3 Grands and 2 Reserve Champions

2)   Certificate of Excellence

a)   40 points earned in any fleece division

3)   Certificate of Achievement

a)   25 points earned in any fleece division

b)   Points earned in Shorn Fleece, Fleece On and Two Ounce Sample classes can be combined.

b.   FLEECE PRODUCTS RECOGNITION PROGRAM

1)  The following levels of achievement are attainable in Fleece Products:

a)   Certificate of Championship

(1) 40 points earned in any fleece product class

(2) 4 Grand Champions, OR 3 Grands and 2 Reserve Champions

      b)   Certificate of Excellence

(1) 40 points earned in any fleece product class

c)   Certificate of Achievement

(1) 25 points earned in any fleece product class

(2) Points earned in all fleece product classes will be combined.

(3)  Points earned in Youth division cannot be combined with points earned in Adult divisions.

Any points and Grands/Reserves earned during the 2009, 2010, and 2011 will count towards these awards.

5.  Youth:  presented by Matt.

a.   An email was sent to Matt as the chair questioning if points are awarded for Grand and Reserve Champion awards in the Youth Division. The email was not received by any of the Youth Committee or the Governing Board. Matt will forward the email. Matt will respond that at this point in time, there are no points awarded for Grand/Reserve in Performance and Youth category. Matt will take the item to the Youth Committee for discussion and they will coordinate with the Performance Committee before presenting to the Governing Board.

6.  Judges:  presented by Beth.

a.   ILR-SD Guidelines, Part IV, Section A, Item 4, G:  Add provision variation: Upon request and subsequent approval from the ILR-SD Judges’ Committee, an ILR-SD member wishing to serve as an apprentice (who has obtained permission from Show Superintendent and Officiating Teaching Judge) may do so once prior to participating in an ILR-SD Seminar. 

b.   ILR-SD Guidelines, Part IV, Section F:  Ethics:  Judges, Apprentices and Exhibitors

1)   The ILR-SD strongly recommends that an ILR-SD officiating Judge shall not adjudicate any animal, or fleece from that animal, which has been purchased from said Judge or his/her immediate family within 12 months of the date of the show where the judge is officiating.

2)   It is also noted that it is equally the responsibility of the new owner/exhibitor to refrain from entering an animal or its fleece in an event to be judged by the official from whom the animal/entry has been purchased within the last 12 months. 

3)   Officiating Judge may not adjudicate halter animals, fleece on, coat on or shorn fleece from said animal, performance animals which are owned, owned in partnership or animals shown by immediate family members regardless of ownership. This will also include youth classes where the youth is a relative or showing an animal owned by the judge or judge’s family or partnership.   Exception:  Family members may assist in showing in group classes where the animal has already been individually judged. 

After discussion, this item needs to include Apprentices being able to exclude themselves in the event that an animal they have sold in the past 12 months is shown to parallel the Guidelines approved.

c.   Add line on Apprentice/Seminar Evaluation Forms.

1)   FLEECE:  4. (a) Current ILR-SD Guidelines test taken and reviewed.  Check mark is all that is needed.

2)   HPY:  8. (a) Current ILR-SD Guidelines test taken and reviewed.  Check mark is all that is needed.

Motion to approve items a.b.c. as written. Motion by Bill, second by Barb. Motion approved unanimously and returned to the Judges committee for approval of amendments to item 2.

d.   The following is a list by category of names for approval at the Governing Board Meeting on Tuesday, August 9, 2011.

1)   Enter apprentice program:

FLEECE: WA Seminar-Adrienne Hochee, Jenni Jimmerson, Marilyn Smith, Rose Bloom

OH Seminar-Terese Evenson

Motion to approve by Kathi, second by Pam. Motion passed unanimously.

HPY: WA seminar-Heather Koenig

Motion to approve by Kristy, second Barb. Motion passed unanimously.

2)   Enter apprentice program upon receipt of apprentice information form:

FLEECE:  Toni Pearce, Ramona Simpson, Sara Nichols

HPY:  Sara Nichols

PERFORMANCE ONLY:  Bob Wooldridge, Cathy Wooldridge 

      Tabled until all required documents are received.

3)   Certified judges from apprenticeship program:

Fleece  Seminar, WA – Niki Kuklenski , Rawna Hammon

Motion to approve by Barb, second by Kathi. Motion passed unanimously.

4)   Permanently certify current judges:

HPY  Seminar, WA – Niki Kuklenski, Linda Hayes, Terry Spekreijse, Adrienne Hochee, Linda Hayes

HP  Seminar, WA – Johanna Edmunds, Kim Yates

Motion to approve by Kathi, second by Barb. Motion passed unanimously.

5)   Fast Track Fleece Judge:

Fleece Seminar, Ohio – Joy Bishop-Forshey

Motion to approve for immediate acceptance by Bill. No second received.

Motion to approve effective January 1, 2012 – motion by Kristy, second by Kathi. Motion passed unanimously. It will be noted on the judges list she will be able to judge after 1/1/2012.

Fleece Seminar, WA – Linda Hayes. Tabled until apprenticeship recommendation received.

6)   Certify as Teaching Judge:

HPY  Seminar; WA – Adrienne Hochee, Niki Kuklenski, Linda Hayes 

Motion to approve by Barb, second by Pam. Motion passed unanimously.

7)   Advanced Teaching Judges: Adrienne Hochee, Niki Kuklenski

Motion to approve by Kathi, second by David. Motion failed by 3/7 due to lack of experience.

Motion to readdress by email after they have more experience and/or there is a request for them to participate in a Seminar. Motion by Kathi, second by Beth.

7.   Halter – presented by Ryan. No report.

Old Business:   None

New Business:           

1.       2012 International Gathering of Friends and Champions Planning

a.   We need to come up with a theme for the 2012 event.

b.   Norris has stated he welcomes suggestions and input from the Governing Board.

c.   2012 Qualifying Requirements-Motion to require ILR Show Division Membership as the only qualifying requirement for participation in the 2012 Gathering. Motion by Karen, second by Barb. Motion passed unanimously.

d.   Judges for 2012 Gathering: Norris Berg, 2012 Gathering Superintendent has proposed the following judges:

1)   Halter – Terry Duespohl

2)   Performance – Beth Myers

3)   FleeceJudy Ross

Motion to accept the proposed judges. Motion by Barb, second by Matt. Motion passed unanimously.

2.       Members are reminded that all communications need to be directed to the appropriate committees for discussion/confirmation. All communications need to go to the committee in its entirety not just an individual member.

Next Meeting:  Thursday October 27, 2011 at 8pm EDT.

Motion to adjourn at 10:07 EDT:  motion by Karen, second by Barb. Motion passed unanimously.

Respectfully submitted,  

Kristy Brown, ILR Secretary