ILR Show Division
GOVERNING BOARD Minutes
October 27, 2011
Meeting
called to order
at 8:07 EDT. Mary Jo Miller, Kristy Brown, Jan Wassink, David
Armer, Pam Tait, Debbie Arendas, Kathi McKinney, Beth Myers,
Matt Fruits, Karen Baum and Ryan Laux. Kay Berg and Bill Safreed
were unable to attend the call.
The
International Gathering of Friends and Champions Review:
Norris
Berg joined the call for the discussion of the 2012 Gathering.
1.
Selection
of a theme for the 2012 event: The three suggested themes were
Las Vegas, The 50’s or The Election Year. Motion to use the
theme of Las Vegas for the 2012 Gathering. Motion by Beth,
second by Matt. Motion passed unanimously.
Committee
Reports:
1.
Guidelines: Debbie –
presented by Debbie Arendas
a.
Submission of show results
–
At the bottom of the Sanctioning Form where it is stated show
costs: Show costs: Show fee due when results are given to the
ILR office. Add wording: Results must be submitted within 14
days after the show ends. Motion to approve as written by Beth,
second by Matt. Motion passed unanimously.
b.
Number of committee members
–
This committee recommends Guideline C.1.a be changed from "Each
committee consists of five ILR-SD members and an ILR Board of
Directors representative" to "Each committee consists of up to
five, but not less than 3, ILR-SD members and an ILR Board of
Directors representative." If this change is approved item
C.d.2 of the guidelines will also need to be revised: "Working
toward consensus on all recommendations. (If consensus is not
achievable, a recommendation must have four (4) affirmative
votes to take action on. This means a quorum of at least four
(4) members must be present in order to have enough votes to
ratify a proposal.)"
The guidelines committee recommends changing the number 4 to a 3
–
whereby 3 affirmative votes would be needed to ratify a proposal
for a committee of less than 5 members.
After
much discussion, the Governing Board has suggested the following
change of verbiage: In the event of a resignation or loss of a
member, the committee can continue to function until a new
member can be appointed by the ILR Board or elected. The total
number on the committee cannot drop below three ILR-SD members
and the ILR Board representative. Motion to approve as amended.
Motion by Karen, second by Beth. Motion passed unanimously and
will be returned to the committee for a final opinion.
c.
Committee term length
–
The guidelines committee recommends lowering the term length for
committee members from 5 years to 3 years to attract more
candidates for ILR-SD committees.
1.
After much discussion, because section b. was not changed
to reduce the number of committee members, then this change does
not apply. It will be returned to the committee for further
discussion.
d.
Guideline committee agrees with the GB on adding the sentence
"Refer to the Judges Section for further clarification" in
regards to showing an animal in front of a judge where the
animal has been purchased from said judge in past 12 months. The
committee would like this to be added to III.A.d
(Individuals who may not exhibit). Motion to accept as written.
Motion by Beth, second by Kristy. Motion passed unanimously.
e.
Section III C.1.b:
Change the word "perspective" to "respective" and delete the
word six if item 2 is approved. This item currently reads:
"All six members of the committee are voting members of their
perspective committee." Because item (b) was not approved, the
wording would be rewritten as “All six members of the
committee are voting members of their respective committee.”
Motion to approve as amended. Motion by Beth, second by Pam.
Motion passed unanimously.
2.
Performance
– presented by David.
a.
"Points will be awarded to Grand/Reserve Grand Champions in each
performance division. Grand/Reserve will be awarded points based
on the largest number of entries in one class. Points will be
based on using the ILR-SD and ILR-UAP Point Chart."
EXAMPLE:
Junior Youth Obstacle
– 6
entries
Junior Youth Pack
– 4
entries
Junior Youth Public
Relations
– 5
entries
Division Total = 6 entries (largest number of entries
in one class)
First place Junior
Youth Obstacle = 4 points
Grand Champion Junior
Youth Performance = an additional 4 points
Motion to approve as
written. Motion by David, second by Matt. Motion approved
unanimously.
3.
Fleece
– presented by Pam.
The
fleece committee went through the entire fleece section of the
guidelines and corrected some descriptions, made some minor
wording changes to the score cards to match the on-line score
cards, changed single fiber type to “no discernable guard hai,r”
made sure descriptions between shorn and fleece-on matched,
corrected minor grammatical changes and made sure all previously
approved items were included in the current guidelines.
Motion
to approve additions and corrections to Fleece guidelines.
Motion by Beth, second by Pam. Motion passed unanimously.
4.
Youth
– presented by Matt.
a.
Youth
committee recommends adding the verbiage: All Youth
participating in driving classes are required to wear a helmet.
The type of helmet worn will not be considered in scoring the
class.
Motion
by Matt, second by Debbie. Motion passed unanimously. This
verbiage will be added under the section on Driving Equipment as
well as the Youth Section of the Guidelines.
b.
Because
the Performance committee change to add points for Grands/Reserves
passed (see #2 above), this statement should also be added to
the Youth guidelines.
5.
Judges
– presented by Beth.
1.
Evaluation of Apprenticeships:
a.
Received apprenticeship evaluation form for Heather Koenig
prepared by Adrienne Hochee. Committee has approved her as
an ILR-SD Judge for Halter, Performance and Youth. Motion to
approve by Beth, second by Kathi. Motion passed unanimously.
b.
Received apprenticeship evaluation for Sarah Nichols and
after discussion the committee has suggested that it would be to
Sarah’s advantage and benefit to do an additional apprenticeship
under another teaching judge.
2.
Approve
Adrienne Hochee as Advanced Teaching Judge. Has
completed additional criteria to further her experience as a
Teaching Judge and meet recommendations from the last Governing
Board meeting. Motion to approve by Kristy, second by Kathi.
Motion passed unanimously.
3.
Approve
permanent certification for Debbie Shellabarger and Barb Harris. Mentor
evaluation forms have been received. (Terry Duespohl & Mary Jo
Miller). Motion to approve by Beth, second by Debbie. Motion
passed unanimously.
4.
Add one or two lines to evaluation forms as needed:
a.
Name/Location_________________Date________
b.
Performance: Knowledge of Guidelines, procedures &
scoring__________________
Motion to approve
form revision by Beth, second by Karen. Motion passed
unanimously.
5.
Define Advanced Teaching Judge:
a.
May be leader/facilitator at any ILR approved seminar/clinic
without additional approval.
b.
Qualified to oversee and assist leader/facilitators to assure
all ILR Guidelines and recommendations are understood and
discussed with attendees.
Motion to approve
form revision by Beth, second by Karen. Motion passed
unanimously.
c.
Part IV, Section A, 4, g: Interested parties may enter the
apprenticeship program any time during or after the year of the
18th birthday The age limit for being approved as a
permanently certified judge is age 21 or older. This may be
accomplished at anytime during or after the year of the 21st
birthday.
The item will be
returned to the committee for further discussion and change of
verbiage. It will be voted on by email.
6.
Update Judges/Apprentices’ list with ILR office
7.
Approve the following for inclusion in Guidelines:
a.
Penalty &/or recourse for judges not meeting deadline for
requirements:
(1)
F.
PENALTY
AND/OR RECOURSE FOR JUDGES NOT MEETING THE DEADLINE FOR
REQUIREMENTS:
a)
Judge may request an extension of original deadline with
verifiable and justified reason.
b)
Judge will be given a two week notice to comply.
c)
If not complied, Judges’ name will be removed from the ILR-SD
approved Judges’ List
d)
Once name is removed from approved Judges’ list, Judge is no
longer eligible or permitted to Judge at any ILR-SD Sanctioned
show/event and must notify Show/event management to hire an
alternative Judge.
e)
Judge will be denied participation in a teaching capacity at
ILR-SD Seminars/clinics even as a “Generally accepted expert in
their field”.
f) To be reinstated
a Judge must:
1. Pay a
$50.00 fine
2.
Complete missed requirement
3.
Complete an apprenticeship under a permanently certified
Teaching Judge and/or attend an ILR-SD Educational
Seminar/Clinic
Motion to approve
these additions by Beth, second by David. Motion passed
unanimously.
(2)
G.
TEACHING JUDGES and JUDGES ACTING AS A MENTOR may NOT
evaluate any family member or anyone sharing ownership of an
ILR-SD camelid or any other partnership.
Exception:
When acting in a teaching, leader/facilitator role during an
ILR-SD Educational Seminar, evaluations may be completed.
Motion to approve
these additions by Kristy, second by Karen. Motion passed
unanimously.
b.
Part IV, Section A, 4, g: Interested parties may enter the
apprenticeship program any time during or after the year of the
18th birthday. The age limit for being approved as a
permanently certified judge is age 21 or older. This may be
accomplished at anytime during or after the year of the 21st
birthday.
After discussion, the
item will be returned to committee to clarify the ages listed
and reword the proposal for clarity.
6.
Halter
– presented by Ryan. No items for discussion.
7.
Finance
– presented by Kathi as ILR Treasurer for Kay Berg/Bill Safreed
who were unable to attend. The original finance committee was
conceptually a fund raising committee. The finances of the
ILR-SD are managed by the ILR Board and the ILR Registrar. The
finance committee has suggested the committee be disbanded and
the ILR-SD members would be able to serve on other committees.
The Governing Board supports dissolution of the committee and it
is returned to the Finance committee for a request for
dissolution. This will be voted on by email.
New
Business:
1.
Petition
to ILR BOD
– allowed
dues to be paid late for collection of points. Had to pay 2011
and 2012 dues plus a $15 late fee. Only allowed as was member
previous year and only allowed once in lifetime.
2.
The
members are reminded that all communications are forwarded to
the committees for discussion and the committee chair then
responds to the member or ILR Board. Committee members are asked
not to respond directly to the person asking the question.
3.
A
subcommittee for The Gathering will be formed as a
subcommittee of the Guidelines Committee. The superintendent of
The Gathering would serve as the Chairman of the
committee. Subcommittee chairs do not have voting rights on the
Governing Board.
Old
Business:
Reminder
– minutes
need to be approved and posted within a reasonable time after
committee meetings. Any committee business transacted via email
also needs to be reported as minutes. We need to keep our
membership informed.
Next
Meeting:
Thursday,
February 16, 2012, at 8:00pm EST.
Motion to
adjourn
at 10:36 EST: motion by Karen, second by Kathi. Motion passed
unanimously.
Respectfully submitted,
Kristy
Brown, ILR Secretary