ILR Show Division
GOVERNING BOARD Minutes
August 6, 2012
Meeting called to order
at 8:03pm EDT. Bill Safreed, Mary Jo Miller, Karen Baum, Kristy
Brown, Jan Wassink, Kathi McKinney, Matt Fruits, Pam Tait, Erin
Fruits, Harvey Pool, Phillip Feiner, Norris Berg and Deb Arendas
were in attendance.
Gathering Committee Report:
presented by Norris
Berg
Norris presented a summary of
the 2012 Gathering: total number of llamas entered was down
about 8% from 2011 due to the economy and continued high fuel
prices. There were 505 class entries from 82 farms. 173 stalls
were used. There were 70 sponsors this year, an increase over
last year. Most donations were small indicating more grass roots
support of the show and the concept.
The same facility (Iowa State
Fairgrounds) has been reserved for 2013 for Father's Day
weekend. A motion was made by Matt to have the 2013 Gathering at
the Iowa State Fairgrounds on Father's Day weekend, June 14-16,
2013. Kathi seconded, motion was unanimously approved without
further discussion.
A motion was made by Kathi to
approve Norris for Chairperson of the 2013 Gathering. Mary Jo
seconded. Motion was approved unanimously. Norris agreed to
chair the 2013 show.
Norris encouraged everyone to
promote the 2013 Gathering and thanked them for their efforts in
the past. If anyone wanted to help with sponsorships let him
know. He also suggested more pictures of the Gathering be placed
on the web site to increase interest in the show. He is taking
suggestion for a theme for the 2013 show and welcomes
suggestions for different obstacles. Pam Jensen has agreed to
head up promotions again and Terry Duespohl agreed to be the
head clerk and halter superintendent.
Committee Reports:
Meeting called to order
at 8:03pm EDT. Bill Safreed, Mary Jo Miller, Karen Baum, Kristy
Brown, Jan Wassink, Kathi McKinney, Matt Fruits, Pam Tait, Erin
Fruits, Harvey Pool, Phillip Feiner, Norris Berg and Deb Arendas
were in attendance.
Gathering Committee Report:
presented by Norris
Berg
Norris presented a summary of
the 2012 Gathering: total number of llamas entered was down
about 8% from 2011 due to the economy and continued high fuel
prices. There were 505 class entries from 82 farms. 173 stalls
were used. There were 70 sponsors this year, an increase over
last year. Most donations were small indicating more grass roots
support of the show and the concept.
The same facility (Iowa State
Fairgrounds) has been reserved for 2013 for Father's Day
weekend. A motion was made by Matt to have the 2013 Gathering at
the Iowa State Fairgrounds on Father's Day weekend, June 14-16,
2013. Kathi seconded, motion was unanimously approved without
further discussion.
A motion was made by Kathi to
approve Norris for Chairperson of the 2013 Gathering. Mary Jo
seconded. Motion was approved unanimously. Norris agreed to
chair the 2013 show.
Norris encouraged everyone to
promote the 2013 Gathering and thanked them for their efforts in
the past. If anyone wanted to help with sponsorships let him
know. He also suggested more pictures of the Gathering be placed
on the web site to increase interest in the show. He is taking
suggestion for a theme for the 2013 show and welcomes
suggestions for different obstacles. Pam Jensen has agreed to
head up promotions again and Terry Duespohl agreed to be the
head clerk and halter superintendent.
Committee Reports:
1. Guidelines
presented by Deb Arendas. No
report. The Committee has a couple of items to discuss.
2. Performance
presented by Erin Fruits. No
report. Erin has received questions about exhibitors helping to
set up an obstacle course or providing obstacles for the show.
There are no current Guidelines for these situations. The
consensus of the Board was that these activities were not
prohibited and should not present a problem of fairness to other
exhibitors.
3. Fleece
presented by Pam Tait. No report. The Committee is working on
the new composite class worksheet.
4. Youth
presented by Matt Fruits. No report. The Committee is working on
clarification of the Youth Judging program rules. Adult judging
has been removed from this item.
5. Judges
presented by Phil Feiner. The
Committee is clarifying the apprentice process. The Chair has
resigned and none of the other members is able to take the
position; but Beth Myers has agreed to fill in as Chair, however
current rules prohibit that since she was Chair the prior two
years. The Judges Committee is asking the Governing Board to
make an exception in this case to allow Beth to Chair the
Committee until year end.
Mary Jo made a motion to make an
exception to the committee guidelines to allow Beth Myers to
assume the Chair of the Judges Committee until January 1, 2013.
Matt seconded the motion. Motion was approved unanimously.
5. Halter
presented by Harvey Pool. The Committee is
working on a rule change for the listing of the halter classes
that will separate any approved classes instead of showing them
combined.
Old Business:
At the May 17th
meeting the ILR BOD representatives, Mary Jo and Bill, presented
a proposal to raise the per-llama show fee and to require
membership in the SD to show at a sanctioned show. The proposal
was tabled at that time until this meeting.
Mary Jo again raised the issues
for discussion. Karen made a motion to raise the per-llama fees
from $2/$4 to $3/$5 to be effective January 1, 2013. Motion was
seconded by Kathi. Motion was unanimously approved.
As for the membership
requirement, the Board wanted to think more about it and wished
to revisit the proposal at the next meeting.
For website posting of SD
Committee minutes, the secretary should still send to Dar to
post but indicate in the subject line that the item(s) are final
and ready to post. Dar will acknowledge receipt but if she does
not, the secretary should send it again. The web site should be
checked in about a week or two to be sure it was posted, if not
contact Dar.
Deb asked that any guidelines
changes be presented in detail to the Guideline Committee,
indicate the rule section and the exact words to delete and
those that replace them or that are new and where they are to be
added.
New Business:
A member asked the Governing
Board to consider what actions could be taken to get shows to
submit show results in a more timely fashion. Several shows have
been concluded for many months but the results have not been
received by the office. Current procedure is to direct the
exhibitors to contact the show management directly as there is
little the ILR can do directly to compel compliance. After some
discussion it was agreed to continue the current policy. Jan
suggested that as an inducement to promptly report, we might be
able to offer an e-Bulletin with a direct link to the show
results if submitted within two weeks. This would give the
complying shows some additional exposure. Jan would explore this
option.
Next Meeting:
Thursday, October 18 at 8:00
p.m. EST.
Meeting adjourned at 10:00 p.m.
EDT. Motion to
adjourn by Kathi, second by Matt. All were in favor.
Respectfully submitted,
Bill Safreed, ILR Secretary