ILR Show Division Governing Board Minutes - October 18, 2012
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ILR Show Division

October 18, 2012

Meeting called to order at 8:06 pm EDT. Bill Safreed, Mary Jo Miller, Karen Baum, Kristy Brown, Jan Wassink, Matt Fruits, Judy Ross, Erin Fruits, Harvey Pool, Beth Myers, and Deb Arendas were in attendance. Kathi McKinney was unable to attend.

Committee Reports:

Fleece: presented by Judy Ross. A report on the on-going study of annualized fleece weight  was shared with the Board. So far, 278 llamas from eight farms in eight states have been sampled. The committee would like to have more suri fleeces for the study. Several Board members agreed to share data from their suris. A new annualized weight chart has been developed.

Revised Shorn Fleece and Fleece On judging cards were discussed with the Board. Annualized Weight has been reduced to five points on the cards as a result of the study and concerns from exhibitors. Other changes have been made as a result of extensive conversations with fleece exhibitors from around the country. Beth made a motion to approve the revised Shorn Fleece and Fleece On judging score cards, second to the motion by Mary Jo. Motion was unanimously approved.

The Governing Board complimented the Fleece Committee for their hard work over the past year to strengthen and improve the fleece judging program.

Halter: presented by Harvey Pool. No report. The committee is working on revised class terminology in the guidelines. The currently combined classes will be separated. A listing of the appropriate pairing of classes will be included. A full recommendation is expected for the next meeting.

Guidelines: presented by Deb Arendas. No report. The Committee asks that any rule changes sent for revision include exactly where in the Guidelines the item to be changed is shown and what the change is.

Judges: presented by Beth Myers. No report.

Performance: presented by Erin Fruits. No report.

Youth: presented by Matt Fruits. No report. The Committee is working on the Youth Judging program rules.

Gathering Committee Report: presented by Mary Jo Miller.

Judges for the 2013 show will be Hank Kauffman for Halter, Patty Morgan for Performance and Rawna Hamann for Fleece.

Various themes for the show were discussed. Deb made a motion to have a baseball theme for the 2013 Gathering. A second to the motion was made by Matt.  All approved the motion.

The LFA has agreed to join us in Des Moines with their annual event. Details and schedules are still being worked out with their representatives.

A Gathering Profit and Loss statement, sent earlier via e-mail, was briefly discussed. There were no questions from the Board on the P&L.

Old Business:

The proposal to require membership in the SD to show at a sanctioned show remains tabled until the next meeting where the SD finances through the 3rd quarter will be available.

New Business:

Selection of Gathering judges was discussed. Beth made a motion to keep the current procedures for selection of Gathering judges, second by Harvey. All were in favor of the motion.

E-mail discussion and voting was also discussed. There was agreement among the members that using e-mail was a proper and efficient way to conduct business when a meeting was not in order. Board members ask that sufficient time be allowed to review and respond to e-mails.

Next Meeting: Tuesday, November 20, 2012, at 8:00 p.m. EST.

Meeting adjourned at 9:11 p.m. EDT. Motion to adjourn by Mary Jo, second by Beth. All were in favor.

Respectfully submitted,

Bill Safreed, ILR Secretary