ILR Show Division
GUIDELINES COMMITTEE Minutes
March 1, 2012
In Attendance: Debbie
Arendas - Chair, Bill Safreed, Tom Ross, Karen Dean
Debbie called the
meeting to order.
on creating wording for inclusion in the Guidelines pertaining
to a show superintendent being allowed to show in shorn
fleece and fleece product classes.
Debbie presented the need for wording to be included in the
Guidelines specifically addressing this.
Tom and Karen questioned the ethical considerations of this
issue and the potential for future ramifications if approved.
All agreed it is ethical in nature and should be carefully
handled with an eye to the future. Bill suggested wording should
discourage it and eliminate any ambiguity. All agreed. It was
pointed out that despite the tags placed on shorn fleece and
fleece products, which are not intended to give any indication
of ownership, in some cases it is possible that items could be
recognizable as belonging to specific individuals if they had
been submitted at previous shows. Discussion continued
concerning the need for closing existing loopholes in the
Guidelines and avoiding creating new ones. All agreed we should
work towards this goal. Debbie will work writing initial text on
this issue for the committee to work on jointly by email. It was
also decided we should take feedback from this year's
Gathering into consideration and use it to help in
determining eventual appropriate wording. Once completed, our
recommendation will be submitted to the Governing Board.
on where the Show Division is and where we should be
going; Discussion concerning the Finance Committee
being disbanded and if references to it should be removed
from the Guidelines.
Bill reported that registrations are down and the ILR has
had to make cuts in office hours and personnel. Currently, the
Show Division is affecting the overall budget. Solutions to this
issue need to be discussed, such as fundraising options. Options
that have been discussed by other committees are temporarily
raising the per animal fee, mandatory memberships, and farm
sponsors for the Show Division. Tom suggested approaching
corporations/companies who provide goods and services to the
llama industry for monetary donations in exchange for
advertising on the ILR website. All were encouraged to submit
suggestions as we think of them.
Bill presented that the Finance Committee has been disbanded by
their request. Discussion concerning if references to this
committee should be removed from the Guidelines. Suggestions
from various committee members were to use wording that would
prevent possible misunderstandings on the part of the membership
by specifying this was due to the Finance Committee's request
and their duties will be conducted now by the Show Division
Liaison in conjunction with the Governing Board and Promotions.
Bill will author the initial text concerning this.
All committee members are in agreement that the ILR-SD needs
more communication and feedback from the membership. The
membership should be encouraged to express their opinions – both
positive and negative – and make suggestions to either the
individual committees or the Governing Board or both. Additional
steps should be considered to more actively promote this at
concerning adult judging competitions in the same vein as
Debbie presented that an additional $5.00 entry fee was being
considered for this, which could contribute to Show Division
Those in attendance at this meeting felt allowing adult judging
competitions could encourage more active
involvement/participation at shows, allow those possibly
interested in becoming judges to "try it out," and would be
highly educational to not only those participating but to those
watching as well. We also felt it is unlikely that it would
distract in any way from judging clinics; instead it could
potentially increase attendance for those clinics.
All agreed the entry fee under consideration is appropriate.
committee will undertake reviewing the Guidelines for
corrections that may be needed and items that may need to be
addressed by individual committees in such areas as
clarification and additional information. This will be ongoing
as time allows.
Debbie reminded the
committee her term ends at the end of this year. She encouraged
thoughts directed towards her successor and for all to be on the
lookout for others who might be interested in serving on this
No further items were
brought up and meeting ended.