ILR Show Division
JUDGES COMMITTEE Minutes
February 15, 2009
I. Call to Order, Roll Call, Minutes
The meeting was called to order by John McDougall
at 7:03 pm. Ken Austin was unable to be on the conference call
due to his travel schedule. All other committee members: Terry
Duespohl, Barb Harris, John McDougall, Judy Steffel, and ILR
Board Member Mark Smith, were present. There were no additions
or deletions to the agenda. Upon motion by Mark Smith and second
by Barb Harris, the minutes of the
January 25, 2009 meeting were approved.
II. Old Business
Barb Harris gave a brief report on the recent ILR
conference and cruise which she attended. Among the
topics of discussion during the conference were: including
fiber as part of the judging criteria for llamas; the youth
program and possible additions to the curriculum; the
differences between judges placings at multiple-judged
shows. Barbs feeling was that it was a very worthwhile
conference. She further reported that in all likelihood next
years conference would be on land.
The budget worksheet from the finance committee was
discussed. The obvious continuing expense item for this
committee is the conference call expense. This can be
estimated by consulting with the ILR office. The committee
will incur additional expenses as it begins to develop
training materials for judges, but until the training format
and curriculum is established, it is impossible to estimate
expenses. John McDougall and Mark Smith will seek
clarification of further requirements for the budgeting
It was confirmed that the judging contract that had
been sent to the committee for review and comment had, in
fact, been approved by email. Terry Duespohl was instructed
to send copies of the contract document to Justin Timm and
Paige McGrath as superintendents of up-coming shows. A copy
will also be forwarded to the Governing Board and to the ILR
office for posting to the website.
FAQ: John McDougall reported that progress is slow on
this item. More input was requested from committee members.
The list will be a work in progress starting in the next
Terry Duespohl reported that the draft of the Judges
Committee responsibilities, purpose and mission was not
yet ready for circulation. A rough draft was read to the
committee with a promise that a written draft would be
circulated to the committee shortly.
The Protest Procedure from the Rules Committee was
reviewed. There was general acclaim for the transparency of
the process as presented. Two questions/comments were
raised: the protest fee seems low in light of the $250 fee
in another show association; it seems that there needs to be
a time frame established within which a protest needs to be
filed. The committee was in agreement that two weeks or 15
days would be appropriate.
Youth Judging Program. Terry Duespohl commented on a
conversation he had with Beth Myers, Chair of the Youth Committee. It
appears that the Youth Committee shares the concerns of the
Judges Committee about the youth judging program. While
viewed as a highly desirable program, both committees feel
that a re-configuration is in order. The Judges Committee
feels that a stronger educational approach is needed. Some
suggestions were to consider holding mini-clinics at
shows; offering youth members the opportunity to audit
judges training clinics/workshops; offering 4-H Leader
III. New Business
Two additional requests have been made for approval as
ILR-SD judges: Kim Yates, and Johnna Edmunds. Upon
motion by Barb Harris and second by Mark Smith both were
unanimously approved. John McDougall will notify them and
Terry Duespohl will add their names to the Judges List.
Mark reported that the ILR General meeting is
currently scheduled for late June. I will be held in
MT. The Board of Directors will have a face-to-face meeting
followed by a general meeting open to all ILR members.
After discussion and upon motion by Terry Duespohl and
second by Judy Steffel it was unanimously passed that after
March 31, 2009,
judges would no longer be grandfathered into the ILR
system. This will be presented to the ILR-SD Governing
Board for review and ratification.
Although it had be widely assumed that to be an ILR judge
one would need to pay ILR-SD dues, it had never been
formally stipulated. Therefore, upon motion by Mark Smith
and second by Terry Duespohl it passed unanimously that all
ILR-SD judges must pay Show Division dues to remain
on the list of approved judges.
Judges Training. There was considerable discussion
about judges training. While the current judges are approved
for the balance of 2009, it is essential that planning be
started now for training to be conducted in 2010 and beyond.
John McDougall recommended and by consensus it was decided
that a sub-committee be formed to deal with the entire
subject of training and judge approval/re-approval. This
sub-committee would be made up of ILR-SD members who have
special expertise in areas of halter, performance,
showmanship, and fiber, as well as, a person experienced in
show management. Terry Duespohl agreed to chair the
sub-committee and Barb Harris volunteered to serve on the
committee representing show management. Terry will make
contact with potential members of this sub-committee and
report back to the judges committee for review and approval
of members. The tentative time frame for this undertaking
is: general direction to the judges committee by May 1,
2009; a preliminary outline of the training system by
mid-June with a final product by mid-July.
The following are other issues that the committee needs
to be working on in the near future:
Standing rules for judges.
Ethical guidelines for judges.
Mark Smith agreed
to begin drafting these items.
IV. Next Meeting and Adjournment
By consensus the next meeting date was
established as March 8, 2009 at 7:00 pm EST. Upon motion by Mark
Smith, and second by
Judy Steffel a unanimous vote adjourned the
Secretary, Judges Committee